In our last video blog in our series on productivity tools for leaders, I gave you one idea on how to have useful and productive meetings. Specifically, to issue an agenda using a four-column format. Today, I’m continuing on that theme of productive meetings with another tip – always take and issue action minutes within 48 hours.
Always issue action minutes
Now I know what you’re thinking: 48 hours? Yes I know, some of you are lucky if those minutes arrive the day before the next meeting! But let’s just talk about this for a moment. I have yet to meet one person who says to me “Oh Merge, I love taking minutes.” In fact, almost everyone I know just hates it! Some of you would much rather walk across hot coals than be volunteered as the minute taker for your next meeting! We hate taking minutes … BECAUSE for most of us it’s a lot of work and it’s a pain in the neck! Yet there is a way to get past this.
Are you ready? This is a cool tool! A very effective and painless approach to taking minutes is to focus only on recording action items. Use a three-column format. Take a sheet of blank paper and draw two vertical lines to create three columns. Then title the columns as follows: Continue reading