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Tag Archives: workload management

Not getting things done in your meetings? Here’s a powerful way to change that

Since the beginning of this year, I’ve been sharing specific ideas on the blog about getting things done, on improving your productivity.  As I have mentioned in earlier video posts, many leaders tell me that poor meeting management seriously hampers their ability in getting things done.  And in fact, my last two instalments in this video series (four-column agendas, “action minutes”) have focused specifically on ideas to overcome this.  So I thought I’d share another tip today on how you can make your meetings a powerful source of getting things done.  It is to assign three key roles in every meeting.

Assign three key roles in every meeting

There are three critical roles that are required for every successful meeting.  The three roles are chairperson, timekeeper, and minute taker.  Now, this is important, the three roles must be filled by three DIFFERENT people.  If you’ve been to the meeting from hell, you already know what happens when the same person plays all three roles – it doesn’t work out that well!  Continue reading

For amazingly productive meetings, switch to “public action minutes”

In our last video blog in our series on productivity tools for leaders, I gave you one idea on how to have useful and productive meetings.  Specifically, to issue an agenda using a four-column format.  Today, I’m continuing on that theme of productive meetings with another tip – always take and issue action minutes within 48 hours.

Always issue action minutes

Now I know what you’re thinking: 48 hours?  Yes I know, some of you are lucky if those minutes arrive the day before the next meeting!  But let’s just talk about this for a moment.  I have yet to meet one person who says to me “Oh Merge, I love taking minutes.”  In fact, almost everyone I know just hates it!  Some of you would much rather walk across hot coals than be volunteered as the minute taker for your next meeting!  We hate taking minutes … BECAUSE for most of us it’s a lot of work and it’s a pain in the neck!  Yet there is a way to get past this.

Are you ready?  This is a cool tool!  A very effective and painless approach to taking minutes is to focus only on recording action items.  Use a three-column format.  Take a sheet of blank paper and draw two vertical lines to create three columns.  Then title the columns as follows: Continue reading

One practical tip to eliminate loss of productivity in meetings

One of the biggest complaints I hear from leaders is about their loss of productivity due to the time they spend in meetings.  Most leaders attend more than 60 meetings a month.  Research shows that over 90% of meeting goers admit to daydreaming; over 70% do other work during meetings; and almost 40% say they have occasionally dozed off while in a meeting.  Clearly, loss of productivity due to meetings is happening every single day.  So for the next four video blog posts, I’m going to focus on specific ideas to stop the loss of productivity that is occurring for you due to those meetings.  Today’s tip: always, always issue a four-column agenda, distributed at least 48 hours in advance of your meeting.

Always issue a four-column agenda

The most common reason we don’t issue agendas is because it seems like a lot of hard work.  But it doesn’t have to be!  One of the best, easiest and most effective ways to develop an agenda is to use a table format using four columns.  Take a sheet of blank paper and draw three vertical lines to create four columns.  Then title the columns as follows: Continue reading

Here’s how to prioritize your endless to-do list

In my first strategy in our new series on productivity tools for leaders, I talked about the importance of writing things down.  One of the biggest advantages of making a to-do list is that you can now assess everything that needs to be done in totality, and determine how to prioritize.  And towards the end of the last tip, I promised that I would show you how to prioritize by giving you a simple two-by-two matrix.

Prioritize by using a simple two-by-two matrix

I call this matrix the impact-implementation window.  On a piece of paper, draw a two-by-two grid.  Along the vertical axis, from the bottom to the top, write “low impact” and “high impact”.  Along the horizontal axis, from left to right, write “easy to implement” and “hard to implement”.  You now have four boxes.  Then take everything in your to-do list and record it, as appropriate, in one of the four boxes. Continue reading

To improve your productivity, write things down!

Earlier this month, I promised that in 2020 I would specifically focus on a video series on productivity tools for leaders.  In each video blog, I plan to give you one practical and useful technique to reclaim control of your time, to improve your productivity, or to even get more done through others.  Today, I am excited to kick off this brand-new series with one specific suggestion that I hope you’ll take to heart and implement right away.  And of course, expect more productivity strategies to come in the weeks and months to follow.

Write things down!

Today’s tip: write things down.  It’s simple, but don’t let the simplicity fool you into thinking it is lightweight.  It’s not.  Writing things down is a very powerful to improve your productivity.  So get into the habit of making a to-do list.  Whenever you think about something that needs to be done, stop and make a note.  Right then, not later, because later often means never.  The benefits of writing things down to improve your productivity are many. Continue reading

Productivity tools for leaders

Brand-new video series for 2020

I’m so excited to kick-off another brand-new video series for 2020.  For the last few years, I’ve focused on a different subject each year.  Last year the topic was “How to develop and grow your people” – we did 25 videos.  And in 2018, we put out 33 specific tips on how to motivate your employees.  So this year, I’m going to focus on … drum roll please … Productivity tools for leaders.

In my leadership training and mentoring practice, a frequent refrain I hear from my clients is that they start their days with the best of intentions only to get to the end feeling like they’ve gotten nothing substantial accomplished.  So you tell me.  Have you ever felt that a full day has gone by, yet time seems to have escaped you?  Or that instead of checking things off your to-do list, it seems to be longer than it was at the beginning of the day?  If so, then I think that this year’s video series is tailor-made for you. Continue reading

Work-life balance is a myth, seek work-life blend instead

For years, nay decades, there’s been talk of work-life balance – that delicate equilibrium between the time you spend at work and that which you dedicate to family, social and leisure activities, and personal interests.  In fact, I too have often penned posts (such as this one) that seek to achieve just that.  But work-life balance is a myth, a non-achievable nirvana that few (if any) have realized. So it’s long past the time to let this obsolete idea go. Instead, it’s time to embrace work-life blend.

In my latest column in The Globe and Mail, I explain how the word “balance” implies that a negative – work – needs to be offset by a positive – life. But there shouldn’t be anything negative about earning a living.  Work-life blend acknowledges that trying to isolate work from life is not only impossible, but also places immense amounts of anxiety and tension on those trying to do so.

Work-life balance is a myth

work-life blend

Shifting to work-life blend doesn’t happen overnight

So what will it take to reposition from balance to blend?  That’s exactly what I address in this column which published in yesterday’s print edition of The Globe.  If you get the print version, you would have seen it on page B10.

Note: if you are a subscriber to The Globe and Mail, you can also read the column directly at their website at this link: https://tgam.ca/2zIvkMH

So I’ve already heard from several readers on The Globe‘s site who are not impressed with my point of view.  They believe that my suggestion of work-life blend is just another way to further reduce “life” time.  But I’d love to hear what you think as well.  Do you agree or disagree with my perspective?  Please add your thoughts below.

A Moratorium on Office E-mail?

Imagine a world in which you don’t receive any work-related e-mail except during working hours. That’s right: no beeps, bells or buzzes on your smartphone announcing the arrival of e-mail either overnight or during the weekend. None, nothing, nil, nada.

A moratorium on office e-mail?This is exactly the subject of my latest column in The Globe & Mail‘s weekend Management series which was published over the weekend. It’s titled Should Canadian businesses consider a moratorium on e-mail?, and the topic is well … self-explanatory.  In it, I outline how the Germans approach e-mail (and work-life balance in general), and pose the provocative question as to what would happen if Canadian companies adopted a similar attitude.

A favour please?

As always, I have a big favour to ask of you. Once you’ve read it, please forward a link on to others in your departments and organizations who may find it of interest.  You can do directly from The Globe‘s site using their easy links, or you can forward it here from the blog.  Continue reading

Procrastination: why it happens and how to conquer it!

Back in September 2015, in one of my regular columns for ProfitGuide, the online portal for Profit Magazine, I wrote about how leaders can overcome the endless cycle of procrastination.  You know … procrastination … the situation where you put off doing stuff until it becomes critical, vow that you’ll never put yourself in those circumstances again, but of course, finding yourself exhausted from the last sprint to the finish line find yourself in exactly the same condition yet another time!

Published in The Downtown Victoria Magazine

Overcoming procrastinationWell, I was pretty thrilled when The Downtown Victoria Magazine chose to reprint my article in their special insert in Victoria’s Times Colonist on November 23.  I realize that we’re already in February, but I just recently got my hands on a hard copy of the publication so I had to share!  Yes, I know that the print is too tiny in the photo for you to be able to read the article, but you can read the original version at ProfitGuide.com – A 9-Point Plan for Overcoming Procrastination.

Big shout out to the DVBA!

As many of you who regularly read the blog know, I only just last year opened a new office on the west coast Continue reading

Build a stronger working relationship with your boss by jointly setting priorities

Business Meeting: Professional Successful Team; Managing DirectoFor the last couple of posts, I’ve been talking about actions you can take to strengthen your working relationship with your boss.  Earlier this week, it was about building trust through consistency in behaviour and action.  Today I want to cover one final topic in this series – how to address conflicting priorities with the full support of your manager or supervisor.

Conflicting priorities are a reality in every single client organization I work with.  Whether they are originating directly from your boss, or from a variety of senior people with whom you have working relationships, it’s not unusual to find yourself in a situation where you’ve got too much to do, not enough time to get it done, and all expected to be done at the same time.  In such situations, it’s easy to get overwhelmed.  But there is a solution that can not only ease the pressure but also allow you to strengthen your relationship with your boss at the same time.  Set your priorities jointly with your manager.  This is a lot easier that you might realize.

Boss [insert your manager’s name here], Roger has requested the sales forecast by tomorrow, and we’ve also got the Board presentation and your legal team briefing document that need to be finished right away.  I’m thinking of prioritizing the Board presentation and getting that completed first since it may require additional review.  What do you think?

Did you see what I just did?  I just accomplished several things.  First, I let the boss know that I have conflicting priorities, so he is now part of the solution.  Second, I started a dialogue about how to rank several important tasks and the ensuing conversation will give me greater insight into what my boss considers to have the greatest urgency.  Third, whatever approach I now take, my boss is on board and supportive of it, which means that even if things don’t turn out exactly the way we expected, I can still count on the boss to have my back.  Bottom line: jointly setting priorities makes this a team effort, and if you can do that, you’ve strengthened your relationship with your boss.

Comments?  Please share your thoughts below.